To convert a QuickBooks report or form like an invoice or check register to a PDF, click “File” and “Print” within a QuickBooks report or form. Click the down arrow next to “Printer:” and click “QuickBooks PDF Converter XX” with “XX” representing the version number of the PDF converter.
The QuickBooks PDF & Print Repair Tool will help you if you having trouble printing transactions, emailing forms, or saving anything as a PDF file inside of QuickBooks Desktop. You may see one of the following errors of why you need to run the QuickBooks PDF & Print Repair Tool:. There is a problem connecting to your currently selected printer, Microsoft XPS Document writer on XPS port. Could not print to printer.
- Moving QuickBooks to a new computer, but the installation stalled on Installing ABS PDF Driver. I searched and saw that a different person was having the same issue and the answer was to try restarting the machine.
- PDF Converter for Mac features industry-standard PDF viewing, editing,. See and discover other items: converter software, adobe acrobat, adobe software.
Error: QuickBooks can't complete the current action due to a missing component: Missing pdf file component. QuickBooks is not responding. PDF Converter shows offline. You cannot print directly to the QuickBooks PDF Converter.
The device is not ready. Unable to save as.pdf file. QuickBooks could not save your form or reports as a.pdf. QuickBooks freezes when you try to reconcile accounts. Print Driver Host for 32-bit Applications has Stopped Working.
Unrecoverable error. QuickBooks PDF Converter Activation Error -20, -30, or -41.
Error 1722 or 1801 when installing PDF Converter. Problems printing transactions or reports. For best results, run the QuickBooks PDF & Print Repair Tool before any other troubleshooting steps. Ensure before you begin. Solution 1: Download and Run the QuickBooks PDF & Print Repair tool.
Download and run the. Once the tool completes, try the.pdf file-related task that originally generated the error. If the error still occurs, please try rebooting your computer and then try again. If it still fails, try resetting your temp folder permissions.Check the folder permissions to the TEMP folder:. Press the Windows key + R to open the RUN command. Type%TEMP% and press Enter.
Right-click an empty area of the temp folder, and choose Properties. Click the Security tab. Ensure all usernames and groups showing on the Security tab have Full Control. Once the permissions have been set to Full Control, try saving as PDF again within QuickBooks. For Save as PDF and Email issues, confirm if you can print to your XPS Document Writer. QuickBooks uses parts of the XPS Document Writer (Microsoft Windows product) to save as PDF.
Open Notepad. Type something, anything. Go to File - Print.
Choose the XPS Document Writer, and click Print. In the save as dialogue box, choose your Desktop. Navigate to your desktop, and see if you can view the XPS document you printed from notepad. Note: To test printing issues, print to your actual printer (instead of your XPS Document Writer) and see if you can print successfully outside of QuickBooks. Important: If you cannot print to your XPS printer (or actual printer) outside of QuickBooks, you will need to contact your IT professional or Microsoft for assistance as the Microsoft XPS Writer (or your printer drivers) is not an Intuit product.
From the File menu choose Print. In the Print window, select Microsoft XPS Document Writer from the list of printers, and click Print.
Save the.xps file to your computer's desktop. Go to your desktop and look for the.xps file:. If the file is not there and you did not receive an error when saving it, a security setting may be preventing you from printing to the XPS Document Writer or may be deleting the.xps file after it is created. See solutions 5 for help with changing security settings and permissions on the XPS Document Writer.
If the.xps file is there, try to open it. If there is an error opening it, or if the file does not display properly, then the XPS Document Writer will need to be reinstalled. If QuickBooks encounters a problem when you try to print, or if the XPS Document Writer is not available as an option, then it needs to be reinstalled. Important: If you cannot print to your XPS printer outside of QuickBooks, you will need to contact your IT professional or for assistance as the Microsoft XPS Writer is not an Intuit product. Verify XPS Services are Enabled. On your keyboard, press the Windows key + E to open the explorer window. Click Computer tab in the upper left.
Click Uninstall or change a program under the System group. Click Turn Windows Features on or off over on the left.
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Scroll down and ensure both the XPS Services and XPS Viewer are enabled (check marked). If one or both are not enabled, place a checkmark in both boxes and press OK. Test QuickBooks after enabling both services to see if the issue is resolved. If they are both enabled or the issue still occurs, proceed below to reinstall the XPS printer. Hover the mouse in the lower or upper right hand corner to display the Start Screen.
Choose Settings Control Panel Devices and Printers. Right-click the Microsoft XPS Document Writer icon and choose Remove device. Click Yes to confirm. From the toolbar, click Add a printer, and choose Add a local printer or network print with manual settings. In the Use an existing port: choose PORTPROMPT: (Local Port). Click Next. From the manufacturer list, choose Microsoft, then Microsoft XPS Document Writer v4.
Click Next. Choose the Replace the current driver option and click Next.
In the Printer Name field, take out the v4 so the name is Microsoft XPS Document Writer. Click Finish (you may want to uncheck the box to make the XPS writer the default printer). From the Windows Start menu, choose Devices and Printers. Right-click the Microsoft XPS Document Writer icon and choose Remove device. Click Yes to confirm. From the toolbar, click Add a printer, and choose A dd a local printer.
Click to chose the Use an existing port option. Choose XPSPort: (Local Port) and click Next. From the manufacturer list, choose Microsoft, then Microsoft XPS Document Writer. Click Next.
Click to choose the Replace the current driver option and click Next. If a Windows user does not have permission to print to the XPS Document Writer, then QuickBooks will not be able to create the.xps file that will be converted to a.pdf file.
You may need to be logged in with Admin Rights to change these permissions. Open the Printers Control Panel in Windows. Right-click the Microsoft XPS Document Writer and choose Printer properties (Windows 7 & 8) or Properties (Windows Vista).
Click the Security tab. Select the Everyone user group. (Optional) If the Everyone group is not in the list:. Click the Add button. Enter Everyone in the field and click Check Names.
In the Allow column, select Print (place a check mark in that row), and click OK. Now navigate to C: Windows System32 spool in Windows Explorer. Right-click Printers and choose Properties. Click the Security tab.
Click Edit. Type Local Service and press Enter. Make sure Local Service has Full Control, then press OK. Open QuickBooks and try to create a.pdf file.
Settings in your security software, such as Norton Anti-virus or McAfee Firewall, can also block the creation of.xps files. Check the settings on your security software to make sure that.xps files are not blocked. Note: Because of the complexity and number of available firewall and anti-virus programs, Intuit cannot provide support for specific issues with these products. If you need further assistance with this issue, check with your system or network administrator (if you have one), the vendor from whom you purchased your anti-virus or firewall software, the software developer's web site, or a local computer consultant.
A common situation for QuickBooks for Mac users is that their accountants do not have Macintosh computers on which to run QuickBooks for Mac. They have only Windows computers that run QuickBooks for Windows. To send their data file to their accountant, their only option is to use roundtripping:.
Client opens their data file in QuickBooks for Mac. They save a Back Up to QuickBooks for Windows. They send the backup to their accountant (but not by e-mail, which is not secure).
When the accountant has made all of the needed entries, she makes a Copy Company File for QuickBooks Mac and sends it to the client. The Client restores the back up on their Macintosh computer. Be aware the QuickBooks for Mac does not have accountant’s copy functionality at this time. Restrictions We have have automated this process such that QuickBooks for Windows can create a backup for QuickBooks for Mac and vice versa. However, there are some restrictions:. Be sure your QuickBooks for Mac and your accountant’s QuickBooks for Windows are the same year and the latest release for that year. For example if you have QuickBooks for Mac 2012, be sure your accountant is using QuickBooks for Windows 2012.
If you use different years, you may have issues updating your file to later versions or roundtripping in the future. Once you have made the backup for Windows, do not upgrade QuickBooks for Mac either to a new version, e.g., QBM 2012 to QBM 2013, or to a new release, e.g., R4 to R5. You must have the administrator password to complete the roundtripping process.
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While the accountant has your file, do not enter data into your Macintosh file, else you will have to reenter the data when you receive for file back. Because QuickBooks for Mac does not have internal payroll, we suggest that you not do payroll in the QuickBooks for Windows version of the file. The subscription information, payroll settings and payroll data that you enter will be lost when the file is converted back to QuickBooks for Mac. You will need to enter the payroll service key in the QuickBooks for Windows version. If e-filing and/or e-paying taxes and forms, you need complete the e-file setup in the Payroll Setup. You cannot roundtrip to QuickBooks Enterprise Solutions (QBES) because QBES cannot produce a QuickBooks for Mac backup.
Because QuickBooks for Mac does not have all the features of QuickBooks for Windows, some data is lost when a QuickBooks for Windows file is converted to QuickBooks for Mac. See our for a complete list of data that does and does not convert from QuickBooks for Windows. Due to the OS differences, your QuickBooks for Mac file requires some file preparation.
Update your version of QuickBooks for the Mac to the latest release. Check for any special characters in the file name, such as!@#$%^&. If there are any, rename the file and remove the special characters. Open the file in QuickBooks and delete all memorized transactions and memorized reports. Run the Custom Transaction Detail Report, changing the date range to All and enabling the Memo Column:. Select the Reports menu and select Custom Transaction Detail Report.
The Modify Report window opens. Click the Dates drop-down arrow and select All. Under Columns, click to select the Memo column. A checkmark appears when the column is selected.
Click OK to run the report. Check for any memos with names that are longer than 50 characters or that contain special characters. If any are found, edit the transactions and remove the memos. Rebuild the file again.
Open the company file in QuickBooks for Mac. If you did not rebuild your file while preparing it, rebuild your data file now.
Go to File Back Up to QuickBooks for Windows. Choose a name and location for the file and click Save (this creates a file with the extension. Qbb). After the backup for Windows is created, you can click Show File in Finder to locate the file on your computer. QuickBooks also creates an Instructional PDF file in the same location with the same name as your company file.
This backup for Windows can be opened in QuickBooks for Windows. After the backup is complete, rename the company file so that you do not overwrite it when the updated copy is returned.
Send the backup to the Windows machine using whatever method you prefer (e.g., dvd, external hard drive, flash drive, FTP website). Once the backup for Windows is on the Windows machine, open QuickBooks for Windows. Go to File Open or Restore Company. Click Restore a backup copy (.qbb) and then click Next. Click Local backup and then click Next.
Browse to the location of the backup for Windows and click Open. When asked to update the file to the new version, type yes and then click OK.
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Update your version of QuickBooks for Windows to the latest release. Open the company file in QuickBooks for Windows.
Go to File Utilities Copy Company File for QuickBooks Mac. Save the file wherever you prefer (this creates a file with the extension.qbmb. Send the Copy for Mac to the Mac computer using whatever method you prefer (e.g., dvd, external hard drive, flash drive, FTP website). Once the file is on the Mac, open QuickBooks for Mac. Go to File Restore From a Disk. (This is different for QuickBooks for Mac 2013.). Select the copy for Mac, and click Open.
QuickBooks will ask if you want to restore a QuickBooks for Windows file – click OK. Enter a name for the restored file, and then click Save. If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the for free or you can for additional guidance. Fees may apply.